The recent rash of data breaches has led many organizations to ask if their business information is secure. With the appropriate security features in a virtual data room, it is possible to secure confidential documents from being seen by an unauthorised person.
In the past, businesses would share sensitive documents in physical rooms with a select group of parties. Due diligence is now conducted online, in virtual rooms that are based on secure cloud platforms. Virtual spaces are a key component in the successful completion of complex strategic transactions.
It is crucial to have the right tools to securely and effectively transfer sensitive documents, whether your business is undergoing M&A or restructuring, bankruptcy or is undergoing a capital raise. The best virtual data room service providers provide a strong data security by utilizing robust collaboration tools and remote access retrieval. These include Chinese walls as well as automatic indexing, watermarking and Q&A workflows. Top virtual data rooms also ensure the compliance with international standards such as GDPR, CCPA and SOX through protocol reporting and auditing.
To ensure that confidential information is not getting into the wrong hands Secure explore the future of data rooms with our insights on the latest technologies document viewing options such as fence views view only modes, and access restriction are vital. You must also make sure that the encryption software is able to secure both the data while it is in transit and at rest.
A secure data room solution will also let you download documents in PDF format to view offline. This is a typical feature since some users wish to print copies of their documents so they can read them without being connected to the Internet. However, if you allow this in your VDR then any protection applied to the original document will be automatically removed, resulting in an unprotected PDF.