A virtual data room is a safe way to share sensitive data like research results in conjunction with patented technology as well as other business information. The best virtual data room tools provide security features and viewer verification to ensure that confidential documents don’t end up being stolen.
Many VDR providers offer a variety of security settings for documents and folders that can be applied to any document or folder. For instance there are some that allow users to define access permissions for specific types of file while others have pre-made templates for folder structure which can be customized to suit your project needs.
A good VDR is also equipped with redaction tools that enable users to efficiently and systematically remove sensitive information from individual or multiple instances within documents. This will save you time and eliminate the possibility that a single mistake could have a significant impact on a project or deal.
Administrators can also track and analyse user activities through a set of reports. For instance you can track who has seen which documents and how often.
Additionally, a quality VDR should support mobile access for both desktop and smartphone users. This is essential when working with teams distributed across the globe as it helps them stay productive and connected when they are on the move.
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