Security Data Rooms are cloud services specifically designed to secure the storing and sharing of confidential business information. They are utilized in M&A, due diligence as well as in real estate asset lifecycle management, and any other industry where there is the need for special secure file sharing.
It’s not a surprise that businesses are concerned about the security of their private business data, especially due to recent high-profile data breaches. While the encryption of data-at-rest within the data room is crucial to prevent hackers from gaining access to your documents, it’s only one element of the puzzle. To ensure your data is safe, you need to adopt a more comprehensive approach to data room security that includes training, policies, and technical capabilities.
VDRs can also be useful in to ensure compliance with industry standards like the Payment Card Industry Data Security Standard. PCI-DSS requires secure storage, strong access control measures as well as regular security tests. This ability shows your clients as well as your colleagues and other stakeholders that data security is important to you.
Some VDR systems also have the ability to restrict user access to content in-app by restricting the IP addresses that can be granted VDR access. This will stop unauthorized users using screen grabber tools to capture the contents of documents and share them with unauthorized third parties. VDRs that have advanced access http://www.dataroomdesign.com/is-dropbox-secure-enough-for-enterprise-business controls also allow admins to link the identity of a user who is authorized to printed and viewed documents.